Discipline (CIRS)¶

CIRS stands for Combined Incident Reporting Software.

This page covers the questions about the following files: 04_16_CIRS_Incidents, 04_17_CIRS_Offenders, 04_18_CIRS_Actions, 04_19_CIRS_Victims

CIRS- If we have no incidents to report, do we still need to send in a form verifying that?¶

No, you would simply submit the four CIRS files with just header rows.

CIRS- What is considered to be a criminal offence?¶

We have defined this as being when the police are called in relation to incident that happened at school. Almost all of the offense are criminal if charges are pressed aside from School conduct/policy violation, bullying, harassment, hazing.

CIRS- How do I properly format a description of the incident?¶

Incidents and actions that require a description should be entered without commas in the text. Even if you put quotes around text, EdFusion will still separate the text to additional fields when commas are used.

CIRS- What should I used as a unique identifier for victims and offenders?¶

Victim_IDNum and Offender_IDNum: Unique number for an individual that is assigned by the school that is used across one incident. This number will not be used in another incident if it involves the same individual.

Victim_ID and Offender_ID: Unique state assigned ID number for students (PermNumber). The number will duplicate across incidents and actions.

CIRS- What incidents require a victim?¶

Fights - If both individuals involved are equally at fault, they are both reported as offenders and victims with the same incident number

School Threat – Entire school is a victim and you are required to create a victim named “Multiple Victim”

The following incidents require a victim:

15 – Harassment

114 – Kidnapping

16 – Hazing

117 - Robbery (taking of things by force)

49 – Bullying

119 - School Threat - bomb, fire alarm, other

102 – Arson

120 - Sexual Assault/Battery (Simple or Aggravated)

103 - Assault/Battery/Maiming

121 - Stalking (Simple or Aggravated)

107 - Disorderly Conduct

122 - Threat/intimidation

110 - Fighting

126 - Vandalism (Personal or school property)

113 – Homicide

128 - Danger to self/Danger to other(s)

129 - Lewd or lascivious conduct (with an adult or a child)

CIRS – How do I record more than one victim?¶

Example records:

SUxxx,1234,0123,PSxxx,Multiple,Victim,,01/01/1900,,N,N,N,Y,N,N,5,3,1234567,N,2019

Or

SUxxx,1234,0123,PSxxx,Person,Unknown,,01/01/1900,,N,N,N,Y,N,N,5,3,1234567,N,2019

CIRS – How do I record a victim from another school?¶

If the victim is a student or a community member, you will use the school where the incident occurred for the ENRORGID. The Victim_Type will be coded as either 2 student from another school, 4 other adult, or 5 for unknown

CIRS - How to handle an Incident_Type that might not have a Victim (example: Danger to self, Fighting, or Vandalism)¶

When Incident_Type=128 (harm to self) we advise you make the offender the victim for that incident. The other Incident_Type you could run into the same kind issue on is 126 (vandalism) or 110 (fighting), we would advise you indicate multiple or an unknown victim using the following information in the Victim table: 

ADMINID	Victim_IDNUM	Incident_Num	ENRORGID	Victim_LastName	Victim_FirstName	Victim_MName	Victim_DOB	Victim_Grade	Victim_Gender	Victim_AmIndAKNat	Victim_Asian	Victim_Black	Victim_White	Victim_Hispanic	Victim_Hawaiian	Victim_Type	Victim_Injury	Victim_ID	Victim_Choice	SY
SU#	1	Must match incident	Must match incident org	Unknown	Unknown	Unknown	Anything really, could use 1/1/1991	Not required with Victim_Type=5	M or F	Y or N	Y or N	Y or N	Y or N	Y or N	Y or N	5	3	Not required with Victim_Type=5	N	YYYY